How To Deal With Reimbursement Of Petty Cash Under The Reserve Fund System?

Petty cash reimbursement varies according to the management system of enterprise reserve fund.

The reserve fund management system can be divided into two types: the fixed reserve fund system and the non fixed reserve fund system.

The so-called "reserve fund" refers to the amount of cash that a unit has approved by the internal departments or staff who frequently use petty cash according to their actual needs, such as sporadic expenses and piecemeal purchases, and to ensure that they regularly maintain the approved amount.

To implement the system of fixed reserve payment, the departments or staff who use the fixed reserve fund should fill in the loan vouchers according to the approved quota, take out all the fixed amount of cash at once, and reimburse them with the relevant invoices, such as invoices, etc., and the cashier will supplement the original amount of the reimbursement amount, so as to ensure that the department or staff members often maintain the approved cash quota.

Only when the reserve fund is revoked or the operator is changed, will the deposit be paid back.

When a unit that implements the fixed reserve fund, its internal departments or relevant staff members use spare funds to purchase goods or for sporadic expenses, the goods purchased shall be checked and accepted by warehouses and warehouses. The inspection and warehousing receipts will be reimbursed to the finance department with invoices for reimbursement to other departments with invoices or other original documents to the financial department.

When the relevant departments or staff members are reimbursed, the accounting personnel should prepare cash payment vouchers.

The cashier will reimburse the department or staff on the basis of the payment voucher.

After reimbursement, the relevant departments or staff members have reached the approved quota in cash.

Example: the Dasheng company maintenance department uses the reserve fund system with a sum of 1200 yuan.

On May 14, it purchased 800 yuan of spare parts in cash, leaving only 400 yuan for its reserve fund, the reimbursement to the finance department the next day, the accounting preparation payment voucher, and the teller's cash supply of 800 yuan, so that the reserve fund of the maintenance section had reached 1200 yuan.

The entry is:

Borrowing: management cost 800

Loan: cash 800

If the maintenance department purchased the spare parts in May 14th, it actually paid 1400 yuan, and the cash paid by the handling personnel was 200 yuan. When the reimbursement was made in May 15th, the cash payable to the cashier was 1400 yuan, and the reserve fund of the maintenance department returned to 1200 yuan after paying 200 yuan to the operator's pad.